However, this one is easiest edited through the built-in Outlook email signature editor
This one will require some coding knowledge but you can edit it with Microsoft NOTEPAD. signature.htm – this is the HTML version of your email signature and is formatted using HTML tags.signature.rtf – this is a ‘rich text format’ file and contains formatting.You can edit this file directly with a text editor signature.txt – this is the signature file for plain text emails as it contains no formatting.Using Windows Vista, 7, 8 or 10: C:\Users\%username%\AppData\Roaming\Microsoft\Signatures Editing your Outlook email signature files directlyĮach of the signatures you’ve created will have several associated files and a folder – these relate to the different format of emails you might send, or more often, reply to. Using Windows XP: C:\Documents and Settings\%username%\Application Data\Microsoft\Signatures Next navigate to the following addresses to find the right folder:
It’s also probably a good idea to un-tick the ‘hide extensions for known file types’ option whilst your here.Īll of this can be undone when you’ve finished:. View tab > options > view tab on the new window > click the radio button > apply. update the option to view ‘hidden folders, files and drives’. Open up an explorer window and click the ‘view’ options. Microsoft Outlook email signature locations – where are the actual Outlook signature files located?įirst of all you’ll need to be able to see the hidden files & folders within your file system. click ‘mail’ (left column on the new window). The standard way to view, edit, update or create new Outlook email signatures is by using the Outlook signature editor within Outlook: Editing the Outlook signatures through the in-built Outlook signature editor Please note this tutorial is designed for Windows users using Outlook 2016. Therefore, this article shows you the different options available when needing to access, edit, update or create new Outlook signature files directly. Also you may need to backup your signatures once in a while, for example, if you’re changing computers or reinstalling Outlook, and that’s also not-so-easy. Editing and updating your Microsoft Outlook email signature using the in-built signature editor can be fiddly, especially if you want to add anything other than plain-text.
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